Integrating your Human Resources (HR) system, the source of truth for employee identity with your Identity and Access Management (IAM) platform like Fixiam is the key to achieving smarter, faster, and more secure IT onboarding. This process, known as HR Driven Provisioning, replaces manual data entry with automated workflows.
The Problem: Manual Onboarding is Slow and Risky
Traditionally, when HR hires a new employee, an IT administrator has to manually:
- Create the user account in the corporate directory (e.g., Active Directory).
- Create a separate account for their email, Salesforce, Slack, etc.
- Assign licenses and group memberships based on the job description.
This process is time consuming, often results in delays on the employee's first day, and risks misconfigurations that grant too much or too little access.
How HR Systems Power Smart IT Onboarding
Fixiam automates the entire onboarding journey by creating a real time link to the HR system like Sage HR, Baboo HR, etc.
- 1. Identity Trigger: When an HR manager finalizes a new hire record in the HR system, eg., changing the status from "Pending" to "Active" and assigning the "Sales Manager" role, the HR system sends a notification to Fixiam.
- 2. Automated Account Creation: Fixiam receives this notification and instantly initiates the following actions:
- Creates the central User Identity in the IAM platform.
- Provisions the user account in the corporate directory (AD or LDAP).
- Synchronizes the core attributes (Name, Job Title, Department) across the enterprise.
- 3. Role Based Access Granting: Based on the Job Role attribute provided by the HR system e.g., "Sales Manager", Fixiam automatically assigns the necessary access:
- SSO access to applications required by the role e.g., Salesforce, Zoom, Slack..
- Placement into the correct security groups for network and file share access.
- Assignment of the required licenses e.g., Microsoft 365 E5 license.
Benefits of HR Driven Automation
Automating onboarding using the HR system as the source of truth yields major benefits:
- Instant Day One Readiness: The new employee's accounts and access privileges are ready before their first day, boosting immediate productivity.
- Reduced IT Overhead: The IT team is freed from performing repetitive, manual account setup tasks.
- Zero Touch Security: Access is granted precisely according to the HR specified role, enforcing the Principle of Least Privilege from the start and eliminating human error in provisioning.
- Streamlined Compliance: Every step is logged and auditable, simplifying compliance checks by directly linking access rights to the official HR record.
This smarter approach to onboarding is critical for scale. It ensures that security and productivity are baked into the hiring process, not bolted on afterward.
Frequently Asked Questions
1. What is HR Driven Provisioning?
It is the automated creation, update, and deletion of user accounts and access rights in IT systems, triggered directly by changes made within the official HR system.
2. Which HR systems integrate with Fixiam?
Fixiam supports standard integration protocols (like SCIM or API calls) necessary to connect with major HR platforms like Workday, SAP SuccessFactors, and custom HCM solutions.
3. Does this automation handle offboarding as well?
Yes, the most critical security benefit is automated deprovisioning. When an employee's status changes to "Terminated" in the HR system, Fixiam instantly revokes all application access.
4. How does the system know what access to grant?
The system grants access using Role Based Access Control (RBAC). The HR record includes the employee's job title or role, which is mapped in Fixiam to a predefined set of required applications and permissions.
5. What is the role of SCIM in this process?
SCIM (System for Cross domain Identity Management) is a standard protocol used by IAM platforms like Fixiam to communicate efficiently and securely with HR systems for automatic provisioning and deprovisioning.